Videoconferencing has become a critical part of our professional and even personal lives. While there are several tools available for remote workers to use, such as Skype, Google Meet, or Webex, Zoom is one of the best, most stable, and easiest apps to use for virtual meetings

What is Virtual Meeting.

Virtual meetings, sometimes referred to as virtual conferencing, is the hosting of a meeting in a virtual environment and not face-to-face. You can host a virtual reality meeting with people in the same city or across the globe. Creating a virtual meeting room is often seen as a cost-saving compared to flying/transporting employees to meet one another for a few hours. It’s less disruptive to schedules and in-office work.

Virtual meetings use technology to allow groups to collaborate through an Internet connection. These virtual meeting platforms generally have an audio and video component and are not simply a voice connection.

Having said this, you will agree with me that the era of coronavirus has brought so many of our social and professional interactions online. Zoom is the platform of choice for our meetings at CNET. . Whichever platform you’re using, video chatting has become central to our lives, so it’s a good time to up your video call game.

Part of this means learning the fundamentals of a video conference meeting with the necessary tools required for a successful meeting.

Tools For Effective Zoom Meetings.

Laptop

When you use Zoom on your phone, you can only see a maximum of four people at a time in the gallery view. So if you’re taking a class, or talking to a large group of people, the only way to get a comprehensive view of everyone all at once (whether they are talking or not), is to use the app on your laptop. The desktop Zoom app will show you up to 49 thumbnails at once in the gallery view.

Zoom’s local recording feature is available to all subscribers and allows them to record meeting video and audio locally to a computer. The recorded files can then be uploaded to a storage service like Dropbox, Google Drive, or a streaming service such as YouTube or Vimeo. This recording feature can only be utilized when using the app on your laptop, not your phone.

WebCamera

Most laptops and all-in-one desktop PCs now include a built-in webcam, so it’s not essential to buy any additional equipment for video calls. However, those built-in cameras do tend to be fairly basic, with moderate resolution and image quality, a limited viewing angle, and few controls. Business users who want to project a more professional image can benefit from a dedicated webcam that delivers a better image, as well as a high-quality microphone and other features. 

Cheaper webcams tend to offer 720p resolution (1280×720 pixels) and some of the better 720p cameras do provide perfectly good image quality. Increasingly, though, high-definition cameras are becoming the norm, offering ‘1080p’ (1920×1,080) or even 4K (4096×2,160) resolution. Other features to think about include an adjustable stand that allows you to tilt and swivel the camera, a wide-angle lens, and a noise-canceling microphone (especially if the kids are still at home).

Ring Light

Unlike Google Duo, the Zoom app doesn’t have a low light mode. Because of this, you need to be in a room with plenty of lighting, be it natural or artificial. Another thing you should consider is using your front-facing camera, instead of your rear-facing camera.

You won’t be able to see what’s going on, so unless you have the ability to plug your mobile device into an external monitor, you might need to strategically place a mirror behind your phone so you can see everyone. But to avoid the stress from lack of lightning, it is very advisable to get a ring light for your meetings. You can look shabby and unprepared when you’re giving a presentation. You have got to give your best and look glam.

Wireless Microphone

To avoid background noise from your environment, it is also advantageous to get a microphone for your meetings. And to control and effectively use the microphone, you need to click on the Microphone section. Then you will see the green Input Level bar move when Zoom is picking up audio. Click Test Mic to test your microphone.

Your audio will start recording. Click Recording when you are done and it playback back. You can select another microphone from the menu or adjust the input left. Check Automatically adjust microphone settings if you want Zoom to adjust the input volume automatically.

Headphones

Whether you telecommute, travel for work frequently, work for a company with multiple locations, or in 2020 you are working from home, you just need to connect with your colleagues regularly when you’re not in the office. And with the use of zoom, you can effectively carry out your meetings. However, in a bid to enjoy the meetings, it is important to consider having a headphone. Look for headphones that feature at least two or more built-in microphones. Having more microphones will help enhance the quality of your voice during phone calls.

Many lower-quality headphones feature mono microphones and they are poorly positioned to pick up the speaker’s voice. The headphone or earphone’s microphone location is another important factor to consider. The closer the mic is to your mouth, the better you’ll sound while speaking. Speaking toward the mic also helps emit a clearer sound and better listening experience.

Waiting Rooms

If you’re presenting to clients, it’s not a very good look for you to be setting up your presentation while they’re already in the meeting. Zoom’s waiting room function allows you to control which participants get to join the meeting, and exactly when. With a pro account, you can even customize how the waiting room looks by adding a message or a logo that meeting participants will see before you let them in. This feature is also useful for HR professionals who are queuing interviewees, or health professionals managing their appointments with individual patients.

See Also

5 Zoom tools you need to take your virtual meetings to the next level

How to Use Google Meet Video Conferencing And Chat App.

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